Nominations for SAA Archival Innovator Award due Feb. 28

This award is near to my heart so I heartily encourage you to consider nominating someone for the SAA Archival Innovator Award:

Created in 2011, this award recognizes an individual archivist, a group of archivists, a repository, or an organization that demonstrates, through a combination of as many as possible of the criteria below, the greatest overall current impact on the profession or their communities.

  • Creativity or innovation in approaching professional challenges.
  • Demonstrated ability to think outside of professional or institutional norms.
  • Ability to translate creativity, innovation, and new thinking into working solutions.
  • Development of an archives program or outreach activity that has an extraordinary impact on a community.
  • Commitment to the advancement of professional knowledge through traditional or emerging information-sharing media.

Full details on the SAA website. There are so many people doing great work out there. This is your opportunity to help them get the recognition they deserve. If you have any questions about the criteria or eligibility for the award, please let me know and I’ll help you get answers. 

Posted in Society of American Archivists (SAA) | Leave a comment

Please participate in survey on user-created descriptive metadata in archives

You may have also seen this on the A&A listserv but I’m very interested in this topic so I want to give Matt all the help he can get. Please note, as he says below: “If your institution does not collect user metadata, “no” answers are helpful for the data analysis.”  I checked and he would prefer archives in North America only. The survey closes on February 19.

This is a reminder about a survey I’m conducting on the status of user created descriptive metadata in the archival profession.

The survey focuses on the degree to which archivists allow and encourage user created description, and whether or not such description is incorporated into authoritative catalog records, finding aids, or other metadata record.  The survey asks primarily Yes or No questions on the ways in which institutions use Web 2.0 technologies to allow users to comment, annotate, and tag, and the degree to which comments and annotations are included in authoritative metadata records.  If your institution does not collect user metadata, “no” answers are helpful for the data analysis.  The survey should take about 20 minutes to complete.

I am asking you to participate in my research study by completing a survey at this link.

Completion of this survey indicates voluntary consent to participate in this study.  No personally identifiable information will be collected.  No further emails will be sent other than a participation reminder toward the end of the survey period.

If you have any questions about the study please leave a comment below or contact me.  Thank you for taking the time to assist me in this research.

Matt Gorzalski, MLS, CA
Assistant Professor and University Archivist
Morris Library
Southern Illinois University Carbondale

Posted in Surveys | 1 Comment

What should archives or archivists stop doing? What should we drop?

That’s my appropriation of a question asked on Twitter by Andy Burkhardt, who asked it about libraries and librarians. His tweet was inspired by this article on Fast Company, “The 5 Questions Every Company Should Ask Itself.”

So, friends, what should archives or archivists stop doing? What should we drop? And feel free to elaborate on why, if you’re inspired and have the time. I expect to get a lot of valuable responses from archivists, but if you’re a historian, scholar, or user of archives, I’d like to hear your ideas too. We all know archives are being asked to do more with less and that’s just not possible. So what can we drop? The floor is yours.

Posted in Archival profession | 30 Comments

Get in touch with me today if you want to propose a case study for outreach or reference book

Today is the deadline to get your proposals in if you have a case study you’d like considered for inclusion in either the book on outreach or reference in archives and special collections (full info here and here). I said “get in touch with me” in the title of this post because while today is the deadline, if for some reason you’re just hearing about this and need an extra day or two, I can give you some slack but I need you to send me a message letting me to expect something from you.

A similar call for case studies for a book on description will be coming shortly, followed by another for case studies on management in archives and special collections. Also as I mentioned on Twitter, after I get all the proposals in for outreach I may decide to do a separate book specifically on outreach to students (K-12, undergrad, and graduate). I think there’s enough demand for it even though there have been some recent publications in that area. If I do that I’ll issue a second call, just to give everyone a fair chance.

Thanks for all the great proposals so far. One of the reasons I agreed to take on this assignment is that it would give me a chance to learn about and promote all the great, and often unrecognized, work that’s going on out there. And if there’s a topic out there that you think would be a good fit for another book in this series, let me know. Digitization is a possibility, as is appraisal/acquisition. Do those sound good? What else would you like to see?

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Know of an excellent publication about archives? Nominate it for the Leland Award

It’s that time of year, when you should turn your attention toward who among your friends, colleagues or even total strangers, should be nominated for an SAA award. There’s a mighty long list of awards for you to consider. I’ll try to highlight some others before the Feb. 28 deadline, but I’ve been asked to promote the Leland Award which I will happily do. 

Call for Nominations: 2013 SAA Waldo Gifford Leland Award

 Please help us to recognize the best in our profession!

Have you read a great new book about archives? Seen an exceptional new finding aid? Encountered a new documentary publication that is head and shoulders above the rest? Has a new web publication really stood out to you?

If you have, please consider nominating it for the Society of American Archivists Waldo Gifford Leland Award. Nomination forms, a list of previous winners, and more information are at http://www2.archivists.org/governance/handbook/section12-leland. The deadline for nominations is February 28, 2013.

The annual Leland Award – a cash prize and certificate – recognizes “writing of superior excellence and usefulness in the field of archival history, theory, and practice.”

(Please note that periodicals are not eligible.)

Established in 1959, this award honors American archival pioneer Waldo Gifford Leland (1879–1966), president of the Society of American Archivists in the 1940s and one of the driving forces behind the founding of the National Archives.

Want to learn more about Waldo? Here’s an excellent book for you: Waldo Gifford Leland and the Origins of the American Archival Profession. (I say it’s excellent but I haven’t yet read it. Maybe another candidate for the book club?)

Posted in Society of American Archivists (SAA) | 1 Comment

Guest post: An archivist at THATCamp New Orleans

Thanks, Eira Tansey for this guest post about THATCamp:

One of the perks of living in New Orleans (besides, of course, all the outlets for laissez les bons temps rouler) is the number of conferences coming through town. This brings many opportunities for attending workshops, sessions, and events from outside of the archivist-niche that I normally wouldn’t have the travel funds to access. When the American Historical Association came into town, with a THATCamp during the first day of the conference, I was excited to attend an event that I’d been intrigued by for a long time.

For those who don’t know, THATCamp exists somewhere between a workshop, meetup, roundtable and conference. It is often described as an “unconference.” THAT stands for “The Humanities and Technology.” Going to THATCamp is different than the typical workshop or conference experience, because the schedule is created that day (brief proposals are submitted by participants ahead of time through the specific THATCamp website, e.g. AHA’s THATCamp site). To determine the schedule, each proposer gives brief remarks to the assembled group about their proposal. Following all the proposals, a show of hands is taken to determine interest in scheduling proposals.THATCamp is explicitly non-hierarchical – no one is accorded more or less respect or floor-time based on their professional status.

As with any meeting with multiple sessions, inevitably there are slots with overlapping interesting sessions. THATCamp organizers encourage people to move between sessions if one isn’t holding their attention, and reminded the proposers not to take such actions personally. Moving between sessions has always been my MO at traditional conferences, but it was a relief to hear it so openly embraced in this setting.

The first slot of the day included a discussion on the recently released Ithaka report. Kate has discussed this report before, and I was curious to see what historians had to say about it, given the response generated within the librarian/archivist communities. The turnout for this session was small, but I’d estimate the makeup of the attendees split in half, between librarians/archivists, and historians. As a result, a lot of the discussion centered around library and archival practices, without as much insight into how historians reacted to the report. One of the initial criticisms that came up was the unrealistic expectation that libraries could manage to have more librarians specializing in particular subfields (p. 43). Besides the obvious issue of funding, are librarians and archivists truly obligated to be experts in every possible subfield?

One of the historians noted her frustration with the lack of a centralized location for finding archival sources. The librarians and archivists in the group asked if she had heard of or used ArchiveGrid, and this was new to her. Of course, ArchiveGrid is a fantastic resource but it is only as good as a) archives that can make finding aids available online and b) archives that contribute those finding aids to ArchiveGrid.

A point I brought up was what the problematic phrase “research archivist” (p. 42), based on recommendation #4 to archives:

Historians deeply value the expertise of the research archivist, and archives should ensure that they are devoting adequate resources to engaging actively as interpreters of the collection and important connectors within their subfield. Archivists can play a patron services role in working with historians, and they should be afforded the time and other resources needed to serve researchers in this role. Archives are uniquely positioned to facilitate connections within the community of researchers who use their materials, and should make efforts to support engagement between researchers.

The inevitable question of “When will we have the all-digital archive” came up. In retrospect I have to believe that this wasn’t a serious question, but some of the librarians/archivists in the room pointed out that even if archives were funded at the levels that could even make this conceivable, the massive IP/copyright barriers to “digitizing everything” make it unlikely any time soon.

The proposer of the session raised a point which I think deserves significantly more exploration than we could do justice to in this session: At what point are archivists and librarians collaborators with historians, and at what point are they supporters? In what ways are archivists accorded similar respect and recognition as scholars, and in what ways are they viewed as something akin to helpmates? A few related turns in the discussion included someone asking (paraphrasing) “Where is the incentive for faculty to gain skills that enable them to work more productively with archivists and librarians?” This probably relates back to similar problems within digital humanities (e.g., how can digital humanists use DH projects as evidence for tenure/promotion). Another question was raised regarding whether the Ithaka report would help librarians and archivists get leverage for activities they’re already doing. The librarians and archivists present noted that the distinction that “archivists give you the originals, librarians give you secondary sources” was very artificial.

This was an interesting exploratory discussion, but I have to imagine that the historians who showed up were already interested in the relationships between librarians, archivists and historians. What about the historians who don’t care about those relationships or linkages? (And by extension, how much should that concern archivists?)

I should note that a staff member from (if I recall correctly) the National Endowment for the Humanities was present at this session – NEH helped fund this particular Ithaka report, however more reports will be forthcoming on the changing research practices of other scholars. (I don’t believe the NEH is funding the subsequent reports, but I could be wrong). There was also a session during AHA itself about the report. Unfortunately I was unable to attend that session, but there was a recap and remarks from one of the panel’s speakers. The points raised in these recaps probably deserve their own more developed responses (e.g., if archivists are “decreasingly well positioned to facilitate access to archival materials”, my own gut reaction is that’s due to our funding sources remaining absurdly reduced or stagnant, not because the profession does not want to meet new challenges).

The other sessions I attended during THATCamp including envisioning the teaching spaces of the future, much of which covered the idea that learning is no longer closely aligned with the classroom as setting (clearly, the experience of libraries retooling their spaces as learning commons, workshops, and other active environments has a lot to offer to this discussion), a session on collaborative mapping tools, and a session on programming for historians (in which one of the participants showed off a script he made to identify the box and folder numbers of images he took during archival research).

Attending THATCamp AHA was a great experience – I think it’s critically important for the voices of archivists to be present at conferences such as AHA. Likewise, I think THATCamp is insightful for archivists, since so many digital humanities projects incorporate archival materials. THATCamp is a welcoming atmosphere – regardless of your experience level. I encourage all archivists and librarians to attend a THATCamp. Given how widespread it’s become, there’s probably one coming near you.

**And it probably goes without saying, but the demarcation between “front of house” and “back of house” archivists often and necessarily overlaps. I have a job which ostensibly is that of a primary processing position, but I serve on the reference desk several hours a week, as do all my colleagues. We also have a public services librarian. So, in many archives, often people perform both duties and the line between the two sets of skills can be fuzzy. This points back  to previous points Kate has made that historians would benefit from knowing more about the workflows, hierarchies, and institutional structures of archives-land.

Posted in Conferences, History & related professions | 5 Comments

Speak up: SAA wants your opinions on wifi at annual meeting, recording sessions, putting content online, etc.

The Online Access subgroup of the SAA Annual Meeting Task Force has a blog post up asking for specific feedback on the following issues:

  • Wifi in meeting rooms
  • Virtual conferencing
  • Recordings of meeting content
  • Conference app
  • Access to other meeting content

In the past many readers of this blog have had strong opinions about these issues. I encourage you to share your opinions on these topics with the SAA group that will be responsible for proposing what will done about them. As I said on Twitter, I think there are issues here that concern archivists outside the U.S. as well as students and new archivists too. For me these are issues that have an impact beyond SAA’s own membership and its current membership. If this is something that you care about, speak up. If you scroll down on the post you can see I’ve written not one, not two, but three comments, so I’ve put my time where my (virtual) mouth is.

Yes, you do have to log in to the site to post a comment. No, you don’t have to be an SAA member to create a user profile for the site.

And if you’ve missed them, there have been other opportunities to comment on different aspects of the meeting. I’m sure your feedback is still welcome on those topics too.

Posted in Society of American Archivists (SAA) | Leave a comment

Survey for grads of US-based masters programs about attitudes toward users (needs more archivist responses!)

A request from Steve Ammidown (@stegan on Twitter):

Hi- I’m doing a quick, informal, unscientific survey of people who attended US based masters programs in library science or associated fields. I write for the blog Hack Library School, and this survey is part of my brainstorming process for a possible article on how students and alumni perceive the attitudes towards patrons within their programs. Ultimately, the librarian, archivist or information professional are responsible to their customer. Are our programs doing enough to communicate that? Should students expect to seek out outside experiences to understand patrons? Anyways, the article is in its embryonic phase, and this survey will hopefully help me flesh it out. Thanks for your time!

 

 

Posted in Surveys | 2 Comments

“collecting visual examples of digital preservation challenges, failed renderings, encoding damage, corrupt data, and visual evidence documenting #FAILs of any stripe”

I saw a link to this via NDIIPP on Facebook and thought it was brilliant.

A Flickr Group: The Atlas of Digital Damages:

Prompted by a blog post by Barbara Sierman, this space is a staging area for collecting visual examples of digital preservation challenges, failed renderings, encoding damage, corrupt data, and visual evidence documenting #FAILs of any stripe.

You can contribute just an image. If you want to tell the story behind the image, that’s even better. If you’d like to share the original file (or set of files), so that tool developers can learn from digital damage and test out their code with it, we’ll be eternally in your debt. Contribute the files here:github.com/openplanets/format-corpus

 

Posted in Electronic records, Fun stuff | 1 Comment

New blog for the archives book group and schedule for first reading

If you’re interested in motivating yourself to do a bit more reading in 2013 I hope you’ll consider joining in at the new archives book group blog, Archivists Reading Together. There are a lot of great suggestions for readings shared on a post a few weeks ago, but you’ll have to go over to the new blog to see what I selected. I plan to start in about a month, so hopefully that will give everyone time to get access to a copy of the book and read it. I’ll post reminders here from time to time but otherwise, please follow the new blog for updates.

And, as the first post states, although this group is aimed primarily at archivists, all are welcome to participate. Happy reading!

Posted in Fun stuff | 3 Comments